Communication has been the master key to every problem and is essential in every aspect. Whether it is your school, home, organization, community, or personal relationships, you would be expected to communicate to clarify doubts and maintain healthy interactions.
In our work lives, organizational communication has accentuated a lot. It involves two ends for sending and receiving information. Every other day at our offices we need to send messages to people for informing, requesting, making appointments and other purposes. Emails, in this regard, are considered professional and come handy.
Google has provided us with numerous benefits like Google search, books, news, docs, slides, spreadsheets, assistant, translate, play music, drive, maps and much more. Alongside these endless convenient blessings, another one is Google mailing account also known as Gmail. Launched on April 1st 2004, it has made lives easier since then.
Gmail is a free of cost emailing service which has become the most used mailing tool nowadays due to its charming applications. It gives you an all in one experience by letting you add your yahoo and Hotmail account to it and maintaining all inboxes under one roof. The storage issue is no more a concern with Gmail since it allows you an ample space for all your work documents with 25 GBs, which makes you store all your emails, data and attachments. In case you still run out of space, Gmail is associated with Google drive which allows you cloud storage of 15 GB for free that you’d be able to access from anywhere at any time.
A feature of instant messaging and video chats makes it even easier to reach out to your clients. After all this, the most concerned question about the security of your information and data is also good to go because you access all of your data on an SSL-encrypted connection keeping it safe from interruption of any other source. With a Gmail app for every phone system, you’ll just be a tap away from your messages.
To all those of you who are impressed with the facilities and features Gmail provides but are unaware of how to get started with it, let’s resolve the queries for signing up, creating and using a Gmail account.
Firstly, go to www.gmail.com on your browser. Click on use another account and go to ‘create account’ to set up your new email address. The second step would require you to add your name, create a username or email address and finally create a password unique enough which is tough to crack. Here you may face an issue saying username already exists. This means the ID you’re trying already happens to exist. For this, Gmail provides you with a few options which you can choose from. Go to NEXT and you are all set with your new account.
You can also sync your email address with your mobile phone to stay updated with your work where ever you are. Most smartphones already have the Gmail application. However, if by chance, you are missing on it, you can download it from Google play store or app store without any hassle. After successfully downloading the application, open up, log in with your Gmail credentials and you’re ready to roll on with Gmail on your phone.
You may come across several signup problems, the most frequent of which is an incorrect password or username. Ensure that you have logged in with the correct data. If it still gives an error or you are in doubt of mentioning it wrong, you can reset it by hitting up on ‘forget password’ and going through the previous email ID you mentioned.
If you’re connected with the two-step verification, then someday you might experience a delay in receiving the code. For this, you need to check for your sim card signals. Click ‘send text again’ or choose a call option to get the code sooner. If everything gets flopped, you can also use backup codes which are specifically made to use when you don’t have a reach to your phone or number.
Gmail Account Security
Security and protection are of a great deal and especially when it comes to the safety of your data, it means a lot. You can be at a huge risk of getting your passphrase hacked if you often click on the links in emails, use the same password for various accounts or download stuff from the internet. In case you get hacked, you may face a second person going through all your important data, stealing or may even deleting or resetting it. Thanking Gmail for its amazing feature of two-factor authentication which not only makes you protect your account with your password but your phone as well. This will keep any other parties out even if they crack up your password.
This feature works a little different than usual. When you log in to your account, you will receive a code on your phone with a text message or a voice call. If you enter that code correctly, only then you may be able to start with the email business. You can add your regularly used devices as your trusted ones which makes it not ask you for additional code and just the passphrase whenever you use it next. However, if someone else tries to log in from another device, it will require the two-step verification and you’d be protected.
If you get started with this feature, it adds an edge of extra security to your account through the phone number you have provided. For instance, if someone breakthroughs your password and the initial security boundary, you will still be marked safe as they will now require the verification code which they can’t access. All these codes are uniquely designed for your safety and thus can only be used once.